We’ve been using Trello (http://trello.com) as a tool to help us manage the lists of tasks in the digital library/digital archive project that we’ve been running.  After looking at some of our existing tools (such as Mantis Bug Tracker for example) the team decided that they didn’t really want the detailed tracking features and didn’t feel that our standard project management tools (MS Project and the One Page Project Manager, or Outlook tasks) were quite what we needed to keep track of what is essentially a ‘product backlog‘, a list of requirements that need to be developed for the digital archive system.

Trello’s simplicity Trello desktop screenshotmakes it easy to add and organise a list of tasks and break them down into categories, with colour-coding and the ability to drag tasks around from one stream to another.  Being able to share the board across the team and assign members to the task is good.  You can also set due dates and attach files, which we’ve found useful to use to attach design and wireframe illustrations.  You can set up as many different boards as you need to so can breakdown your tasks however you want to.  The boards scroll left and right so you can go to as many columns as you need to.

We’ve been using it to group together priority tasks into a list so the team know which tasks to concentrate on, and when the tasks are done the team member can update the task message so each task can be checked and cleared off the list.

Trello ipad screenshot We’re mainly using Trello on the desktop straight from the website, although there is also an ipad app that seems to work well.  For a fairly small team with just a single developer Trello seems to work quite well.  It’s simple and easy to use and doesn’t take a lot of effort to keep up to date, it’s a practical and useful tool.   If you had a larger project you might want to use more sophisticated tools that have some ability to track progress and effort and produce burndown charts for example, but as a simple way of tracking a list of tasks to be worked on, it’s a useful project tool.